RPM Environnement Ltée (hereinafter “RPM Eco”) places great importance on respecting individuals’ privacy and protecting their personal information. That is why RPM Eco has implemented a personal information management program.
PERSONAL INFORMATION
“Personal information” refers to any information about an individual which, either alone or in combination with other data or information, directly or indirectly identifies that person. Generally, personal information does not include business contact details such as name, title, work address, or work phone number.
This may include information collected from or about staff members, clients, or users.
COLLECTION, USE AND DISCLOSURE OF PERSONAL INFORMATION
RPM Eco strives to limit the collection of personal information to only what is necessary to achieve the purposes for which it is collected. Unless the individual concerned gives consent or the law allows it, RPM Eco does not disclose or use personal information for other purposes.
RPM Eco typically obtains the necessary personal information directly from the individuals concerned, with their consent, unless exceptions are provided by law. RPM Eco does not collect, use, or disclose personal information without consent or unless legally authorized or required to do so.
It should be noted that individuals have the right to refuse to provide their personal information to RPM Eco, subject to RPM Eco’s legal obligations and the possibility that RPM Eco may be unable to offer the requested service or fulfill the assigned mandate.
COLLECTION
As part of its operations and activities, RPM Eco collects the following personal information directly from the individuals concerned:
- Personal information related to hiring and recruitment, including contact details, resumes, diplomas, and other background and experience information.
- Personal information related and necessary to employment, including contact information, identification details, banking information, social insurance number, and some family information.
This information is collected directly from the individual in person.
In addition, RPM Eco collects certain data from its website or online platforms, which is automatically generated by the browser and transmitted via technological means, including:
- Browsing data and other information accessible from cookies.
Cookies are generated by the browser and placed on the user’s electronic device to collect useful and necessary browsing data. The cookie function can be disabled at any time in the browser settings or on the device used.
USE
RPM Eco uses personal information only for the purposes indicated at the time of collection or in accordance with applicable laws and regulations. This includes, but is not limited to:
- Communicating with employees and fulfilling employer obligations, such as payroll and benefit program management.
- Assessing applications for job vacancies and applying internal policies.
- In the context of cookies, remembering settings and preferences, and producing statistics and internal analyses to improve business development and marketing.
- For any purposes necessary or incidental to the services provided.
- For any other purpose to which the individual has consented.
DISCLOSURE AND SHARING
RPM Eco may disclose certain personal information in its possession for the following reasons and to the following third parties:
- Human resource service providers, such as insurers, benefits plan administrators, and external HR consultants, to fulfill employment obligations and enroll individuals in various programs.
- For the general management of human resources and for the management of workplace accidents or occupational illnesses.
- Web service providers;
(To be completed based on the website’s features and cookie-related specifics).
RPM Eco may also disclose other personal information when authorized or required by law, such as to public or governmental bodies or to courts.
Before any personal information is disclosed, RPM Eco ensures that it is either authorized by law or that the individual’s consent has been obtained.
RPM Eco does not sell or trade personal information for payment under any circumstances.
DISCLOSURE OUTSIDE QUEBEC
RPM Eco uses service providers, including data storage providers, located outside the province of Quebec. As such, personal information may be transferred and disclosed to entities located outside the province.
However, RPM Eco ensures that all personal information transferred abroad is sent to jurisdictions with similar legal privacy frameworks or is otherwise adequately protected through technical, organizational, contractual, or other appropriate legal means.
RETENTION AND DESTRUCTION OF PERSONAL INFORMATION
Retention
Personal information is retained only for as long as necessary for its use and the purposes stated in this Policy, after which it will be destroyed.
As mentioned above, personal information held by RPM Eco may be stored outside Quebec. RPM Eco ensures that all such information is adequately protected by the measures described.
Security Measures
Although no method of storing or transmitting data is completely secure, RPM Eco implements appropriate and necessary safeguards to ensure the confidentiality of personal information, in accordance with recognized principles.
Personal information is accessible only to authorized staff members in the course of their duties, following a well-established internal policy.
RPM Eco has also implemented internal policies and procedures to prevent incidents involving personal information (unauthorized access, disclosure, illegal processing, loss, theft, etc.), including training, confidentiality agreements, and more.
These policies also cover information security, privacy risk assessments, incident response, and complaint handling.
RIGHTS
Any individual whose personal information is collected, used, disclosed, or shared by RPM Eco has the right to access it. This person also has the right to correct the information if it is inaccurate, incomplete, ambiguous, or unlawfully collected, disclosed, or used, and may request deletion in certain cases.
These rights can be exercised by submitting a written request to the person responsible for the protection of personal information, who will assist as needed.
PERSON IN CHARGE OF PERSONAL INFORMATION PROTECTION
RPM Eco’s management has delegated responsibility for personal information management to a designated “officer.” This person is responsible for implementing and approving the protection program, policies, and measures, ensuring compliance and effectiveness, and assisting in handling requests and complaints.
To exercise your rights, file a complaint, or ask a question about personal information management at RPM Eco, you can contact:
Pierre Gendron
WEB APPLICATION
This Policy applies only to the RPM Eco websites on which it appears. RPM Eco is not responsible for the personal information practices of third-party websites accessible through its websites.
It is the responsibility of each user to review any other privacy policies to ensure their information is protected.
UPDATES
This Policy may be reviewed and updated at any time to comply with applicable standards and practices and to reflect the operations and activities of RPM Eco.
